(Affiliated to ASA NER Region)
Details will be available here when finalised.
(Affiliated to Swim England North East Region)
Under Swim England Laws & Swimming England Technical Rules
License Number TBC
(For entry into Regional and County Championships)
Scarborough Sports Village, Scarborough, YO11 2JW
25m, 8 Lane Pool with anti-wave ropes, large scoreboard with electronic timing
9yrs, 10yrs, 11yrs, 12yrs, 13yrs, 14yrs, 15yrs + Ages as of 26th November 2023
50m, 100m, 200m, 400m, 800m and 1500m Freestyle
50m, 100m & 200m Backstroke, Breaststroke and Butterfly 100m, 200m & 400m Individual Medley.
50m, 100m & 200m Individual Medley events will be A/B/C Graded
All events are heat declared winners Medals 1st – 3rd in each age group and grade Speeding Tickets for times faster than the cut offs for entered grade.
Senior (13 years +) Frontcrawl Relay A-B-C - 3 x 50m SKINS – Qualified from 100m Freestyle Junior (12 years & Under) Frontcrawl Relay A-B-C - 3 x 50m SKINS – Qualified from 100m Freestyle
Individual entries: £6.50 - 800m & 1500m entries: £13.00
Coaches & Poolside Passes: £25.00 each including Buffet Lunch Spectator Tickets: £10 per day, £6 per Morning/Afternoon
Poolside passes must be purchased with the entries Spectator tickets to be purchased on the day.
Entries to be submitted on-line via www.OpenMeets.co.uk. Entries open 00:00 Hrs 1st July 2023 and close midnight 26th October 2023 or when the meet is full. For further information please visit
or email firstname.lastname@example.org Promoter: Nathan Renshaw & Chris Rhodes
SKINS EVENT CRITERIA
The Skins Event is a multi-round of 3x50m Frontcrawl Relay Elimination Competition.
The 6 fastest 13yrs & Over Male & Female swimmers from each grade, from the 100m Freestyle qualify for the Senior Skins. These will make up a 3x50m relay team and will select their own order
The 6 fastest 12yrs & Under Male & Female swimmers from each grade, from the 100m Freestyle qualify for the Junior Skins. These will make up a 3x50m relay team and will select their own order
Each Team will consist of the following Swimmer.
1 A Grade Swimmer - 1 B Grade Swimmer – 1 C Grade Swimmer
Swimmers who swim faster than the oldest appropriate age group, will not be eligible for the skins.
All skins qualifiers must confirm they are swimming by the specified time and should listen for announcements.
Skins qualifiers must attend their briefing at the stated time.
Any swimmer not present at the start of the briefing will be replaced from the reserve list.
The skins qualifiers lanes are drawn at random at the start of the briefing. These will make up the teams for the event
After each round is swim the slowest team is eliminated unless another team is disqualified, in which case the disqualified team is eliminated.
Each round for Senior Swimmers will be 2min 30 seconds. Junior Swimmers will be 3mins
During the skins event only competing swimmers and necessary officials are allowed at the deep end of the pool.
Promoter Reserves the right to alter the criteria to make up the team in case of not enough swimmers on the day.
Schedule of Events
Friday Evening Session 1
Warm-up: 6:30pm, First heat: 7:10pm
|101||Mixed – 800m Freestyle|
|102||Mixed – 1500m Freestyle|
Saturday Morning - Session 2
Warm-up: 7:45am, First heat: 9:00am
|201||Girls – 200m Freestyle|
|202||Boys – 50m Breaststroke|
|203||Girls – 50m Butterfly|
|204||Boys – 100m Freestyle|
|205||Girls – 200m Backstroke|
|206||Boys – 200m Breaststroke|
|207||Girls – 100m Breaststroke|
|208||Boys – 400m Individual Medley|
|209||Girls – 100m Individual Medley|
Saturday Afternoon – Session 3
Warm-up: TBC, First heat: TBC
|301||Senior Boys ABC – 3x50m Frontcrawl Relay|
|302||Junior Boys ABC – 3x50m Frontcrawl Relay|
|303||Girls 200m – Individual Medley|
|304||Boys – 50m Freestyle|
|305||Girls – 50m Backstroke|
|306||Boys – 200m Butterfly|
|307||Girls – 100m Butterfly|
|308||Boys – 100m Backstroke|
|309||Girls – 400m Freestyle|
Sunday Morning - Session 4
Warm-up: 7:45am, First heat: 9:00am
|401||Boys - 200m Freestyle|
|402||Girls – 50m Breaststroke|
|403||Boys – 50m Butterfly|
|404||Girls – 100m Freestyle|
|405||Boys – 200m Backstroke|
|406||Girls – 200m Breaststroke|
|407||Boys – 100m Breaststroke|
|408||Girls – 400m Individual Medley|
|409||Boys – 100m Individual Medley|
Sunday Afternoon – Session 5
Warm-up: TBC, First heat: TBC
|501||Senior Girls ABC – 3x50m Frontcrawl Relay|
|502||Junior Girls ABC – 3x50m Frontcrawl Relay|
|503||Boys - 200m Individual Medley|
|504||Girls – 50m Freestyle|
|505||Boys – 50m Backstroke|
|506||Girls – 200m Butterfly|
|507||Boys – 100m Butterfly|
|508||Girls – 100m Backstroke|
|509||Boys – 400m Freestyle|
Cut-offs (not faster than)
Cut-offs (not faster than)
Cut-offs (not faster than)
1) MEET ADMINISTRATORS
1.2 Closing deadline for entries and full payment is midnight on 26th October 2023
2) GENERAL CONDITIONS
2.1 The Meet will be conducted as a Short Course Meet, held under Swim England Laws, Swim England Technical Rules of Swimming and these promoter's conditions.
2.2 The meet is licensed at level 3 and held under licensed number TBC.
2.3 The event conditions may be revised in response to guidelines from the Operator, Government and Public Health England related to Covid-19 and sporting competitions.
2.4 In the interest of safety, to keep the event within the available time booked at the hosting facility and to ensure the smooth running of the Meet, we reserve the right to restrict the number of entries in any given event. In all cases, competitors with the fastest times, after converting to the meet course, by age group will take preference.
2.5 Time Trials will not be permitted during this Meet.
2.6 Flash photography is prohibited at all times during this Meet.
2.7. There will be secondary strobe available at the venue, if the venue has one.
3) DATA PROTECTION
3.1 By submitting and accepting entries to the meet consent is hereby given, as required by the Data Protection Act 2018, to the holding of personal information. The personal information supplied with your entry will be retained securely and will only be used for the legitimate purposes of running the event. This data will be shared by form of results with Swim England (Rankings) and the clubs who have entered the meet. A full copy of the results will be published on the website after the meet. Please be aware that links from our website may take you to external websites that are not covered by our policies. Please ensure that you review their privacy policies before any data is submitted.
3.2 If any persons want to exercise their right to erasure or processing of their personal data, they will need to make a written request to the promoter. We will only hold competition data for 12 months after which it will be destroyed and erased from our systems.
4) ELIGIBILITY FOR ENTRY
4.1 The competition is open to competitors registered as Club Compete members of the Swim England, Scottish Swimming or Nofio Cymru (Swim Wales) or equivalent membership status competitors from swimming clubs affiliated to FINA whose submitted entry times meet the qualifying standards.
4.4 Swimmers who are not a member of a Swim England, Scottish Swimming or Swim Wales club but are members of clubs affiliated to FINA are welcome to compete at this meet.
4.5 In the event that the meet is undersubscribed, the promoters reserve the right to accept late entries providing that the priority has already been given to entries received before the closing date.
4.6 By submitting an entry to this Meet, a competitor – or in the case of competitor being under the age 18 years during the meet, the competitor's legal guardians – attest to the fitness and ability of the competitor to complete the event without foreseeable injury or incident without causing delay to the event schedule.
4.7 Swimmers with possession of a Swim England Certificate of Swimming Disability (or international equivalent) or whose Swim England membership record details of a disability sport class are welcome to enter the competition.
4.8. The Female category is for birth sex females in accordance with Swim England's Transgender and Non-Binary Competition Policy. By entering the 'Female' category, a swimmer confirms that their birth sex is female.
5) AGE CRITERIA
5.1 Age groups will be. 9yrs, 10yrs, 11yrs, 12yrs, 13yrs, 14yrs, 15yrs +
5.2 A Swimmer's age is as at 26th November 2023.
5.3 The minimum age for 800m and 1500m freestyles events is 12 years old.
6.1 There will be no team events. Individual events will be: 6.1(a) - 50m, 100m, 200m, 400m Freestyle 6.1(b) - 50m, 100m, 200m Backstroke, Breaststroke, Butterfly 6.1(c) - 800m & 1500m Freestyle (Male & Female Combined. Ages 12 and over)
6.1(d) - 200m, 400m Individual Medley
6.2 Events will be graded as A-B-C in selected events.
7) ENTRY FEES
7.1 The entry fees are £6.50 per event with the exception of 800m & 1500m freestyle at £13.00
7.2 There will be no refunds of entry fee unless the entries are rejected by the organisers, the meet is cancelled, or withdrawal is made in accordance with paragraph 10.4 of this programme.
8) ENTRY PROCEDURE
8.1 All entries must be entered electronically, using openmeets.co.uk website. An Events file containing the full schedule of events is available for download from openmeets.co.uk or www.scarboroughswimmingclub.org.uk/openmeets This file should be used in conjunction with the "Hytek Team Manager" software or another compatible team management application.
8.2 All eligible entries must be made by clubs though the openmeet.co.uk portal.
8.4 All entries MUST be submitted electronically.
8.6 Payments to be made by bank electronic transfer only (details on summary sheet). Payments need to be received in full before the entries will be processed. If payment is not received by the closing date, Scarborough Swimming Club reserves the right to reject the entries in full.
8.7 Scarborough Swimming Club have the right to reject any individuals entries.
8.8 The Meet Promoter reserves the right to give preference to complete entries from a maximum of four clubs where swimmers need to pre-book travel arrangements in advance. All entries must meet the published qualifying times and include a link to official competition results to validate the stated entry times. Application must be by email to the Meet Administrator on email@example.com. The Promoter recommends that no travel or accommodation arrangements are confirmed until the club receives written confirmation of entry.
8.9 Entry will be accepted based on first come first served basis. In the event that entries are rejected, fees will be refunded by bank transfer to the club bank account.
8.10 The Meet Promoter reserves the right to allow additional entries that are slower than the qualification times if the Meet is not full by the closing date.
8.11 The Meet Promoter reserves the right to cancel the event if the Meet is under subscribed.
8.12 Accepted entries from visiting clubs bringing a team of 5 or more swimmers are requested to provide at least one qualified official at J1 level, or higher per session and their details (together with their qualification) are to be forwarded with the entry information. Meals and refreshments will be provided to officials.
8.13 The submission of entries, either electronically or by entry form indicates acceptance of the Meet Conditions.
8.14 Accepted and rejected entries will be posted to all clubs within 2 weeks of the closing date. It is the competing club/swimmer's responsibility to check this list for accuracy and advice immediately of any errors.
8.15 The Meet Promoter reserves the right to limit entries and the number of heats in any event to maintain a balanced programme.
9) MEET PROCEDURE
9.1 Events will be swum as stated on the events schedule and swimmers seeded by entry times. All heats will be spearheaded and swum slow to fast, based on the entry times.
9.2 In respect of 1500m and 800m freestyles events only; male and female swimmers will be swum combined. The meet promoter reserves the right to limit entries and the number of heats in any event to maintain a balanced programme. There will be a maximum of 5 heats for the mixed 800m and 3 heats for the mixed 1500m.
9.3 For the long-distance events (800m & 1500m) where the heats are fully subscribed, we will be operating a reserve list and any places will be offered to the fastest swimmer first and then to the next fastest swimmer and so on until there is a full heat. All swimmers who are accepted are requested to advise the organiser at the earliest opportunity if they are no longer able to swim in order that their lane can be filled. Your cooperation in this is greatly appreciated. The reserve list for the long-distance events will operate until
9.4 All events will be swum on a heat declared winner basis. The first three for each age group/grades in each event will receive medals.
9.5 Over the top starts and backstroke wedges will be used where appropriate.
9.6 The meet promoter will check entries against the British Rankings or other national swimming body where it is felt that a swimmer may be submitting a faster time in order to gain entry to this meet. Falsely entered times will be rejected without refund.
9.7 Warm-up procedures will be posted on the club website after the finalisation of entries.
10) WITHDRAWAL PROCEDURE
10.1 Once your entry has been accepted it is assumed that you will be swimming. Withdrawals must be made by the start of each warm-up session and hand-in to the recorders using the withdrawal sheets which will be included in the coach's pack.
10.2 Withdrawals may also be made by using the open meets website.
10.3 Refunds are not available for withdrawal once entries have been processed unless entries have been rejected by the Meet organiser, subject to paragraph 10.4 of Withdrawal Procedure below.
10.4 In certain circumstances where a withdrawal form is notified within the time limit and accompanied by medical evidence and accepted by the Organisers; Scarborough Swimming Club will refund the associated entry fees shortly after the Meet has been completed.
11.1 It is your responsibility to report to the Meet Marshalls in the designated Marshalling area in good time for your event. Heat start lists for each event will be printed and given to the coaches before each session starts and it is the competitor's responsibility to ensure their name appears on the list prior to the start of the session.
11.2 Upon entry to the Marshalling area, the athlete must ensure that they report to a Steward and be registered as being present. Competitors must follow directions of the Meet Marshalls at all times.
11.3 All competitors must enter the marshalling area 'race ready' as under normal circumstances having entered the Marshalling area should remain in its confines until led onto the pool deck for their race.
11.4 Coaches/Team Managers/Chaperones will not be allowed in the marshalling area at any time.
12) COACHES, TEAM MANAGERS AND CHAPERONES
12.1 Coaches, Team Managers' and Chaperones passes are available in advance £25 per person for the weekend. This is not transferable. This entitles the holder of a start list, meals, refreshments and result sheets posted or sent electronically. 12.2 Coaches, Team Managers' and Chaperones Passes must be ordered using the Club Entry Form.
12.3 Coaches, Team Managers and Chaperones are expected to wear their wristbands at all times and will not be allowed on the poolside without a Pass (wristband).
12.4 Coaches and Team Managers must be club trained personnel and holds a valid safeguarding certificate.
12.5 All applicants should be registered members of Swim England and hold a current DBS check.
13.1 In accordance with the Swim England Child Safeguarding Policies and Procedures any parents or carers of swimmers under the age of 18 who wish to take photographic, or video images are requested to focus on their own child as much as reasonably possible and to avoid including other children in those images, particularly if those images are being shared with family and friends through social media platforms.
14) PHOTOGRAPHY, VIDEO OR DIGITAL CAPTURING DEVICES
14.1 Flash photography is prohibited at all times and absolutely no photographs are permitted poolside. No cameras, video or digital capturing devices (including mobile phones) may be used in the changing area. This policy will be vigorously enforced, and any person found to be contravening this policy will be asked to leave the gala without refund.
14.2 As the permitted use of devices which capture still or moving images is no longer dependent upon pre-registration, we request that all persons attending this Meet have a clear understanding of their responsibilities and obligations as detailed in the "Swim England Photography Guidance" section of Wavepower 2020-23.
14.3 The event will be live streamed.
15) SAFETY AND SECURITY
15.1 It is the responsibility of coaches and parents to ensure the safety of their swimmers. All swimmers should Meet the requirements of the Swim England competitive start award and should obey all safety notices and announcements. The organisers and pool management reserve the right to remove any spectator, swimmer or anyone from the venue whose behaviour or action is against the rules of the pool or this Meet or the efficient running of the Meet. Stewards will be patrolling the centre, and anyone found causing damage or seriously misbehaving, will be banned from the Meet and refused entry to the building. Refund will not be made to swimmer or spectator removed from the event.
15.2 For health and safety reasons bags are to be stored in the lockers, only small drawstring bags will be allowed poolside. Lockers are available with the use of a refundable £1 coin.
15.3 Only competing swimmers, coaches, officials and Team Managers are allowed on poolside. Parents are not allowed in the changing area and on the pool side.
15.6 WET SWIMMERS WILL NOT BE ALLOWED into the balcony area after their race. They will be required to dry off poolside and wear suitable footwear. Please bring a spare towel to the poolside for the race.
16.1 Doors open for swimmers, coaches, officials and team managers from 7.30am.
16.2 Spectator entry will be by colour-coded wristbands. Entry fees are £6 for half day or £10.00 full day.
16.3 Spectator will need to leave the balcony after every session.
17.1 The Promoter recommends that no travel or accommodation arrangements are confirmed until the club receives written/e-mail confirmation of entry.
17.2 Other than the Meet entry fees, the Promoter will not be responsible for any other cost or expenditure incurred by the swimmer, spectator or club; on cancellation of the Meet or amendment to the date of this Meet in the event that the venue is closed by the pool operator due to any circumstances.
Under Swim England Laws & Swim England Technical Rules License Number TBC
(For entry into Regional and County Championships)
Sunday 7th April 2024
Scarborough Sports Village, Scarborough, YO11 2JW 25m, 8 Lane Pool with anti-wave ropes Large scoreboard with electronic timing 9yrs, 10yrs, 11yrs, 12yrs, 13yrs, 14yrs, 15yrs + Ages as of 7th April 2024
50m & 100m Freestyle, Backstroke, Breaststroke and Butterfly 100m (9yrs & Over) & 200m (11yrs & over) Individual Medley All events are heat declared winners Top Girl & Top Open/Boy in each age group Medals 1st – 3rd in each age group and grade Speeding Tickets for swimmers faster than their entered grade
Individual events: £6.50 each Coaches & Poolside Passes: £20.00 each including Buffet Lunch Spectator Tickets: £10 for all day, £6 per session.
Poolside passes must be purchased with the entries Spectator tickets to be purchased on the day Entries to be submitted on-line via Swim Manager
Entries close Midnight 7th March 2024 or when the meet is full